How much does it cost?

The diagnostic is free. The cost of the build depends on the process and the integrations needed, so we only send a proposal once we understand the work.

How long until it is working?

A specific job is usually in use within weeks. Delays almost always come from access to the tools and from deciding who approves what.

Do we have to change the tools we use?

No. We work with the tools you already use: Gmail or Outlook, Drive or OneDrive, Excel, your CRM. We connect with your permission.

We already use AI. What changes?

Almost all our clients already did. The difference is where the AI lives. In a chat window per person, it does not know the business and leaves no trace. We put it inside the work, shared by the team, connected to the tools they already use and with a record of who approved what.

Is there public funding for this?

Yes. The PRR "AI in SMEs" line closed in November 2025, but the Portugal 2030 SI Qualificação PME programme is open, covering 40% to 70%, and there are IAPMEI vouchers. We do not promise approvals: we prepare the technical dossier and the execution record, and the application goes through your accountant.

AI consultancy for Portuguese SMEs

Is your team still losing hours to repetitive work? Leave it to us.

We take the tasks your team repeats every week off their hands, inside the tools you already use, so they can focus on what really matters.

Find out where I can save time

45 minutes
Free
No commitment
We look at a real process

working · live

Receiving client documents

Queued

queued

Organising emails

working

Asking for what is missing

List of what is missing ready

done

Follow-ups before deadlines

Queued

queued

Meeting notes

working

A normal day at a consultancy

Documents arrive from everywhere.

When something slips through, a deadline is missed.

Email
tax_return_2025.pdf
WhatsApp
id_card_photo.jpg
Drive link
Shared folder
Forwarded email
Fwd: September invoices

Our AI agents handle this.

Read emails and meetings
File under the right client
Flag what is missing
Send follow-ups before deadlines
Ask before what matters

Client filesample data

Company registry certificate saved
Social Security statement saved
Sales report saved
Proof of IBANmissing

IBAN request ready to send · due in 6 days

Less chasing. Less admin. More work done.

One month, counted

What it added up to.

62 h

saved in one month for 3 of our clients

Real estate consultancy
34 h
EU funding consultancy
18 h
Public procurement consultancy
10 h

Counted, not rounded, from the log of every job done.

“We can go deeper and deliver a better service to our clients in less time.”

OficinaIA client · translated from Portuguese

from manual work to results

3 jobs that don’t need to be done by hand.

For each case: the manual work and what the team receives instead.

Success storyEU funding consultancy

Watching for funding calls

Before

Half an hour a day opening the PT2030 and PRR websites, looking for new calls.

Now

Every day, the list of new calls and closing deadlines arrives on its own.

31days in a row in July, without missing one

what arrives

Today's calls

SME Qualificationnew today
Productive innovationcloses in 12 days
Digital transitionno changes

sample data

Success storyReal estate consultancy

Finding homes for each buyer

Before

Someone spent a morning searching site by site and building the list by hand.

Now

You describe what the buyer is looking for. The list arrives ranked, with the reason for each pick.

8lists done this way in July

what arrives

Request: family of 4, 3 bedrooms, up to €450,000, near a school

13-bed · Benfica · €420,0005-minute walk to the school
23-bed · Telheiras · €445,000two parking spaces
34-bed · Carnide · €449,000kitchen needs work

sample data

Success storyFinance team

Check the bank without comparing every line

Before

Open the bank statement and accounting records, then check each transaction to find what matches and what is missing.

Now

Matching transactions are linked. The team receives differences and unmatched transactions for review.

The team reviews the differences

what arrives

	Bank	Accounts	Difference
Receipt	1,250.00	1,250.00	0.00
Payment	480.00	480.00	0.00
Bank fee	19.50	0.00	19.50
Unidentified	650.00	0.00	650.00

Bank reconciliation · For review

An unrecorded €19.50 bank fee and an unidentified €650 receipt.

sample data

Free website analysis

Does your website appear in ChatGPT?

Find out what may stop your website from being found, understood and cited by ChatGPT, Claude and Perplexity.

Can AI crawlers access your website?
Is your business clearly explained and easy to cite?
Which issues should you fix first?

Start with your website address.

Free preview, no email required. We only read public pages on your website.

The analysis is currently in Portuguese.

We all have a goal. The sooner we get there, the better.

How we work

3 steps, in this order.

First we listen to how work gets done today. Then we show where real time can be saved, and we decide together whether it makes sense to go ahead.

Step 1

We learn how work gets done today

We find where the hours go and leave with a list of what is worth changing first.

Assessment · example

list ready

What is worth changing, in order

1Month-end reportworth it
2Chasing missing documents from clientsworth it
3Handling phone requestsnot worth it

We decide with you where to start

Step 2

We change the process, not just the tool

We design with you the new way of doing that work, with your company's rules.

Gmail

Calendar

Drive connected

Step 3

Your team learns to work this way

The team becomes self-sufficient, with no need to rely on us.

Team workshop

Asking the Assistant for tasks

Free diagnostic

Hi,

I spent years building software and watching the same tasks repeat inside companies: the month-end report, or the funding calls someone has to check every single day.

OficinaIA is what I wish I'd had. First we listen to how work gets done today. Then we show where real time can be saved, and we decide together whether it makes sense to go ahead.

Thanks for reading this far.

João Coucelo, joaocoucelo@oficina-ia.com · LinkedIn

Founder of OficinaIA

Questions.

Free diagnostic

We look at a real process in your company with you and show where time can be saved.

45 minutes
Free
No commitment
We look at a real process

Free diagnostic

What you get

The processes worth changing
An estimate of the time you can save
The priorities, in order
What is and is not worth automating
The next steps

If it isn't a fit, I'll tell you in the meeting itself.